We are an all-volunteer, 501(c)(3), non-profit organization. Membership dues are $5 per calendar year. Benefits include a free mug or tote bag when you first join and voting rights at the annual member meeting in January. There may be sneak preview book sales from time to time. And, you’ll receive news and invitations to special events. Become a member today!
Our Mission Statement
The Friends of the Roslyn Library’s mission is to support and cooperate with the Roslyn Public Library in developing, maintaining, and enhancing facilities, resources, and services for the public through fundraising, advocacy and volunteering.
Good Friends make good libraries.
The Friends of the Roslyn Library was created in 1996 to support and raise money for the Roslyn Library.
Since then, the Friends has raised thousands of dollars with which we have funded…
- Books and other collection materials;
- Reading and literacy programs for children
- Computer hardware and software;
- Cultural programs for adults;
- Furniture and signage;
- Safety and media equipment;
- Assistance with continuing education for the Librarian, library board members and Friends’ board members;
- Matching funds for children’s book and other grants;
- Grant writing to raise funds for the remodeling of the Library, and
- Rent for the temporary library space.
The Friends of the Roslyn Library have developed some great programs, products and events to support the Library, including Seussapalooza, a chili feed and silent auction featuring quirky entertainment, which is the group’s biggest and best fundraiser of the year. We also hold two book sales each year, one over the 4th of July weekend and one on the first Saturday of December. And, we hold an annual membership party in October.
The energy and dedication of these community volunteers ensure that each year fresh and exciting ways to support and enhance the Roslyn Library are realized.
The group meets on the last Thursday of the month at 7:00 pm at the Roslyn Public Library.
BYLAWS OF THE FRIENDS OF THE ROSLYN PUBLIC LIBRARY
Amended November 17, 2005
Amended January 30, 2014
ARTICLE I -NAME
The name of the organization shall be: Friends of the Roslyn Library.
ARTICLE II – PURPOSES AND MEMBERSHIP
The purposes of the organization are to:
- raise and contribute funds to enhance and enrich the Roslyn Public Library’s programs, services, materials and facilities;
- promote and provide culturally enriching programs and activities in the community through the Roslyn Public Library;
- promote volunteer services to benefit the Roslyn Public Library and its patrons;
- assist in obtaining financial and community support for the Roslyn Public Library through community advocacy and marketing activities.
- The organization may have one or more classes of general membership, at the direction of the Board of Directors. Any such membership in this organization shall be open to any individual who agrees to the purposes of the organization and its Bylaws and who pays the annual dues, the amount of which shall be prescribed by the Board of Directors. Membership in the organization shall be available without regard to race, color, creed, gender, sexual orientation, or national origin.
- General members may serve on an Advisory Board, and on any committees of the organization. All members shall be entitled to vote in the election of Directors. Members shall act in an advisory capacity to the Board of Directors of the organization, and shall be entitled to attend any regular or special meeting of the Board of Directors although the Board of Directors shall not be required to give notice to any member prior to the calling of any special or regular meeting of the Board of Directors.
- Membership in this organization is not transferable or assignable.
ARTICLE III: BOARD OF DIRECTORS
There shall be a Board of Directors of the organization, with general authority as to the policy and execution of the affairs of the organization, pursuant to the Bylaws.
The Board of Directors shall consist of at least five ( 5) persons, elected by the majority vote of the general membership present at the annual meeting, and no more than 9 persons.
Each person elected as a member of the Board of Directors shall serve a term of two (2) years.
A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board of Directors.
Regular meetings of the Board will be held monthly on a day and time agreeable to a majority of the Board of Directors.
Special meetings of the Board of Directors may be called at the request of the Chair or at least (3) of the directors. Notice of any special meeting shall be given at least two (2) days prior to the meeting through email, fax, mail or personal service. If mailed, such notice shall be deemed delivered four days after the notice is deposited into the United States mail in a sealed envelope. Any director may waive notice of any meeting.
The Board of Directors shall have full power and authority to:
(A) Elect officers of the organization.
(B) Make such expenditures as the Board deems necessary and expedient to further the function and purpose of the organization.
(C) Manage and conduct the affairs and business of the organization to whom they owe a fiduciary duty and generally do and perform or cause to be done and performed, any and every act which the organization may lawfully do and perform.
(D) Accept on behalf of the organization any donation, gift, bequest or devise for the general purposes of the organization or for any special purpose of the organization.
The Board of Directors shall not make political contributions of organization funds or property, nor shall it make loans to any member, officer, employee or director of the organization.
Members of the Board of Directors as such shall not receive any stated salaries for their services, but by resolution of the Board of Directors a fixed sum and expenses of attendance if any may be allowed for attendance at such regular or special meeting of the Board; but notice herein contained shall be construed to preclude any Director from serving the organization in any other capacity and receiving compensation thereof.
A Director may be removed when sufficient cause exists for such removal. Such removal shall be by majority vote of the Board of Directors. The Board of Directors may adopt rules considered necessary for the best interests of the organization for removal of any Director.
Vacancies in all elected and appointed positions of the organization shall be filled for the remaining term by appointment of the Board of Directors. Such appointment shall be by a majority vote of the Board of Directors.
The officers of the organization shall consist of President, Vice President, Secretary and Treasurer, to be chosen from among the Board of Directors by majority vote of the current Board of Directors present at the annual meeting.
The duties and authorities of the officers are as follows:
President – The President shall be the principle executive officer of the organization and shall, in general, supervise and control all of the business and affairs of the organization. The president shall be the Chair of the Board of Directors and, as such, shall preside over meetings of the Board of Directors. The president shall preside at all meetings of the members of the Board, and in general shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time. The president may sign, with the secretary or any other proper officer of the organization authorized by the Board of Directors any deed, mortgages, bonds, contracts or other instruments which the Board of Directors have authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these Bylaws or by statute to some other officer or agent of the organization.
Vice-President – In the absence of the president, or the event of his/her inability or refusal to act, the vice president shall perform the duties of the president, and, when so acting , shall have all the powers and be subject to all the restrictions of the president. The vice president shall oversee the maintenance of a register of contact information for each member of the organization. Any vice president shall perform such other duties as from time to time may be assigned by the president or by the Board of Directors.
Secretary – The secretary shall keep the minutes of the meetings of the members and the Board; see that all notices are duly given in accordance with the provisions of these Bylaws as required by law; be custodian of the organization’s records; oversee thank you letters to donors and other correspondence as may be assigned by the president or Board of Directors; and in general perform all of the duties incident to the office of the Secretary.
Treasurer – The treasurer shall keep, or cause to be kept, full and accurate accounts of the receipts and disbursements of the organization. If required by the Board of Directors, the treasurer shall file a bond for the faithful discharge of their duties in such sum and with such surety or sureties as the Board of Directors shall determine. The treasurer shall receive and deposit all monies and other valuables of the organization in the name and to the credit of the organization in such depository as may be designated by the Board. In the event the Board fails to designate a depository, the funds of the organization may be placed in a depository selected by the treasurer. The treasurer shall disburse or cause to be distributed, the funds of the organization as directed by the Board, taking proper vouchers, invoices, or receipts for such disbursement. The treasurer shall render accounts of all transactions as treasurer and of the financial condition of the organization. The treasurer shall submit and cause to be transmitted to the Board financial statements as required by it. The treasurer may cause an annual audit of the financial affairs of the organization to be made by an independent accountant, and such annual audit shall be presented to the Board at the annual meeting.
The Board may from time to time prescribe such additional duties for officers as do not conflict with their duties under these Bylaws. In the case of the absence of any officer of the organization, or for any other reason that the Board may deem sufficient, the Board may delegate temporarily the powers or duties, or any of them, as such officer to any other officer.
No Director shall be interested directly or indirectly in any contract relating to the operation conducted by the organization nor in any contract for furnishing services or supplies of the organization, unless such contract is authorized by a majority vote of the Board of Directors. The fact and nature of all business which may be construed as a conflict of interest must be fully disclosed to the Board of Directors and a vote on the person’s inclusion in the deliberations shall be made and recorded in the minutes and/or agenda.
ARTICLE V- MEETINGS
There shall be an annual meeting of the members and the Board of Directors in January, the exact time and place to be set by the Board of Directors. The Secretary shall cause to be mailed or emailed to every member of the organization, at the member’s home or email address as it appears in the corporate records, a notice stating the time and place of such annual meeting. The purpose of said annual meeting shall be to elect Directors, to elect officers, and for the transaction of such other business as may come before the meeting. The presence of not less than a majority of the Board of Directors shall constitute a quorum and shall be necessary to conduct the business of the organization at the annual meeting or any regular or special meeting of the Board of Directors
Robert’s Rules of Order shall apply to the conduct of meetings.
All meetings shall be open to any member of the public, and the Chair shall provide opportunity for expression of all views.
ARTICLE VI – COMMITTEES
The Board of Directors shall have the authority to appoint committees and subcommittees, and to prescribe rules for their membership and operation, as it deems necessary or appropriate
ARTICLE VII – BOOKS AND RECORDS
The organization shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of the meetings of its Directors and committees having any authority of the Board of Directors. All books and records of the organization may be inspected by any member or donor for any purpose at any reasonable time. Year end reconciliation of the books shall be performed and reported to the Board of Directors. Required financial audits shall be performed in compliance with any and all applicable contracts for funding.
ARTICLE VIII – FISCAL YEAR
A fiscal year of the organization shall be from January 1st through December 31st of any given calendar year.
ARTICLE IX – EFFECTIVE DATE
These Bylaws shall be effective when adopted by a majority of the members present at the annual meeting.
ARTICLE X – AMENDMENTS
The Board of Directors of the organization or any current member of the organization may propose amendments to these Bylaws as may be necessary or convenient for the proper government of the affairs of the organization. Notification to the membership of the meeting shall be made no later than 21 days prior to the proposed vote. Said amendments shall become effective upon adoption by a majority vote of the members present at that meeting.